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LHSGBOPC Meeting Minutes—September 11, 2018
Meeting Minutes
Liberty Instrumental Music Association (LHSGB&OPC)
General Membership Meeting
Sept 11, 2018
Britt Reifinger called meeting called to order 7:31pm.
Present at meeting: Entire Executive Board: Britt Reifinger, Meg Evans Gartley, Jason Applegate, Lynn Masters, Lynne Zipprodt, Kevin Long, Allen Frank and Ruth Zettlemoyer, various Fundraising Chairs, Volunteer Coordinator: Silagh White, and many band parents and family members.
Introductions: Student Senate: Graydon Wascura, Braden Blake, CJ Van-Spanje
- Join the Remind: text @lhsgb19 to 81010, or download the APP
Revised May 2018 and Aug 2018 minutes presented. Stand as corrected/written.
Corrected 2018-19 Budget presented. Motion to approve: Bob Wascura, second: Rose Miravich. Budget approved unanimously.
Treasurer report, Jason Applegate:
- Audit was completed. Everything is in order.
- August Treasurer report presented.
VP report, Meg Evans Gartley:
- Quota is up to date for August Gertrude Hawk and Fair Share payments as of 9/7/18.
- Hoagies: Make day 9/15, Report time 6:30am.
- Fall Mums: Delivery 9/22, Volunteers are needed to sort about 800 plants.
- Apple Dumplings: Orders due 9/30, Delivery 10/13
- Gertrude Hawk: ongoing reach out to Kathy Pelletiers
- Grenadier Cards: new cards are available now. They run through September 2019. The existing cards purchased last year are good through December 2018. Cards are available this year at the Band Stand at home football games and Freedom/Liberty game. Cost is $10
Mr Frank Report:
Reminder to drop off in the morning for band on Grenadier Blvd. NOT in the small lot by pool.
Clearances: Any questions reach out to Mr. Frank. Completed copies go to Mr. Frank.
1st Co: rehearsals started on 9/10. Every Monday 5:30p-7p
Details to follow but usually they go to Hershey Mid October for the PA school board association.
Mr Long Report:
Ephrata Parade –
- Report time 2:45p. Buses leave at 3:30pm. Arrive Ephrata at 5:30pm. Step off 7p.
- Parade starts and ends at the school.
- LHSGB is the Honor Band, so first in parade.
- It is 100th Anniversary of the Parade.
- LHSGB will be adjudicated, but as Honor Band cannot receive any awards.
- LHSGB will have a 5-6 minute display at Judge’s stand.
- LHSGB goes to Parade Rain or Shine
- Students should make sure up to the parade they are hydrated.
- Bring a bag dinner/snacks. Beverages in cardboard or plastic only. No glass.
- Arrival back at LHS ~9:30p-10p.
- Information about parade: routing, etc. will be posted on LHSGBOPC website.
Tina Martucci has agreed to be the Band Parent Historian. She will be looking for help identifying the years in some photos. If you are in a position to help with this reach out to Tina to offer help.
Old Business
501(c)(3) Report Bob Wascura
Normal process is 6 months. LHSGBOPC has set a goal to be done in 4 months.
New Business
None
Meeting adjourned at 8:09pm.
Draft for presentation at October 2018 meeting.
Respectfully submitted,
Lynne Zipprodt
LHSGBOPC Meeting Minutes—August 14, 2018
Meeting Minutes
Liberty Instrumental Music Association (LHSGB&OPC)
General Membership Meeting
Aug 14, 2018
Britt Reifinger called meeting to order at 735pm.
Present at meeting: Entire Executive Board: Britt Reifinger, Meg Evans Gartley, Jason Applegate, Lynn Masters, Lynne Zipprodt, Kevin Long, Allen Frank and Ruth Zettlemoyer, various Fundraising Chairs, Volunteer Coordinator: Silagh White, Clinicians for our Band, representatives of: Mattie’s Strudel Haus, and many band parents and family members.
Introductions: Board, Captain Rennie and Mr. Lerch.
May Minutes presented, Lynne Zipprodt. Corrections noted.
Treasurer reports from May, June and July presented by Jason Applegate.
Assistant Treasurer remarks, Lynn Masters — process for any activity band does at school requires a lease.
LHSGBOPC 2018-19 Budget presented. Corrections noted. Budget will be voted on at September 2018 meeting.
VP report, Meg Evans Gartley
Definitions:
Quota=profit that students make from Fundraisers. Families are able to sign up so they can see Quota online at LHSGBOPC website.
Fair share=dues that students pay to the LHSGBOPC Organization. These are costs for the band that are not paid by the school district.
2018/19 Fair share is $150 for Band/Orchestra or $60 for Orchestra only students.
- Current/Ongoing Fundraisers:
- Hoagies. Chair Christian Evans Gartley. Every second Saturday of month. Requires student and adult participation. Clearances have to be submitted before participating. Students earn $2 per hoagie.
- Mateys Pizza- Orders due 8/26. Delivery 9/8.
- Gertrude Hawk. Ongoing Fundraiser. Boxed candy. Students earn $18
- Upcoming Fundraisers:
- Apple Dumplings, delivery in October
- Fall Pies, delivery before Thanksgiving
- Fall Flowers
- Strudel orders due in October
*Announcements are made about newly released fundraisers by Sunday night newsletter.
*Families should visit our website regularly for Fundraiser updates.
*Any person who has ideas for Fundraisers or wants to chair a fundraiser should review the Process for Fundraising Chairs. Copies are available from VP.
Report: Uniform Distribution and care: Mrs. Zettlemoyer: Summer sign up, fittings and distribution was a success. This has improved over recent years. Doing during the summer allows ample time for alterations, etc. Mrs. Z thanks all for signing up early so that much of the work could take place before band camp.
Mr. Frank Report
Reminder about Volunteer Clearances. They are valid 5 years. Copies of completed forms are given to Mr. Frank.
Mr. Long Report
Would like to see increased number of attendance at Parent meetings.
Directors provide information to students about report times, away games and responsibilities.
Preview Night 8/22
Ephrata Parade 9/26
Old Business
501(c)(3) – Bob Wascura is heading this committee. Executive Board has engaged services of:
HSI (Humanitarian Social Innovations). Application, required adjustments to LHGSBOPC, and By-laws will be reviewed in 6 sessions. During this time we can use the 501(c)(3) status of HSI for any events we want to host. Local Business and Independent Businesses do not require 501(c)(3) status.
New Business
Student Senate wants to host a movie ‘night’ following Band Camp. Thor Ragnarok is proposed.
Car Wash/Tailgate: 8/26
Celtic Classic: for any students needing Community Service hours visit celticclassic.org. There will be a drawing for a $500 college scholarship.
Meeting adjourned 845pm.
Draft for approval at September 2018 meeting.
Respectfully submitted,
Lynne Zipprodt
LHSGBOPC Meeting Minutes—May 8, 2018
Meeting Minutes
Liberty Instrumental Music Association (LHSGB&OPC)
General Membership Meeting
May 8, 2018
The meeting was called to order at 7:35 p.m. A motion by Rebecca Escott to approve the minutes of the April meeting was seconded by Sarah Wascura and passed unanimously by the members.
Officer Reports
Rose Miravich reminded members of the last three fundraisers of the year: hoagies, pierogies, and Matey’s pizza and announced the need for the following positions for the 2018-2019 year: citrus sale chair, Matey’s pizza sale chair and volunteer coordinator. Tina Piscitello reminded members of the Martelucci Pizza fundraiser from May 21 to May 24.
Eduardo Azzati presented the April balance sheet and year-to-date financial reports on an overhead:
- Quota: $41,954.38; General Fund: $79,517.78
- Fundraising yielded $24,615.40 to student quota and $11, 800.30 to the general fund
- Outstanding quota: $14,319.75 for 2017-2018 and $7, 275 for 2016-2017
Directors Reports
Kevin Long explained that a student cannot be denied participation in the band for non-payment of quota, however, the student can be required to pay outstanding quota to participate in a trip.
Kevin Long summarized upcoming events:
- Uniform return Thursday (except Pipers and Fanfare team)
- Play for Senator Lisa Boscola’s visit on May 16 (no arrival time announced)
- New band member meeting on May 22
- Graduation rehearsal on June 7: 8:00 a.m. with return to Liberty at 9:45 (orchestra, pipers and fanfare team)
- Graduation report time TBA 5:30 or 6:00.
Allen Frank reminded parents of the AP Music Theory exam on Monday morning and asked for parent volunteers for the Music-in-the-Parks event on Friday.
Mrs. Zettlemoyer reminded parents to empty pockets before returning uniforms. Fittings for 2018-2019 will be scheduled in July pending availability of the band room based on the school’s cleaning schedule. Parents may make appointments on-line.
Old Business:
501(c)(3) work will continue in summer along with necessary work to update By-laws.
New Business
The next meeting will be on Tuesday, August 14.
Elections vote tally for officers for the 2018-2019 year was supervised by Dan Terry. Sixty votes yielded the following results:
- President: Britt Reifinger
- Vice President: Meg Evans Gartley
- Secretary: Lynne Zipprodt
- Treasurer: Jason Applegate
- Assistant Teasurer: Lynn Masters
Submitted by Bob Wascura
Old Business Updated Lynne Zipprodt 8/2018
LHSGBOPC Meeting Minutes—Apr. 10, 2018
Meeting Minutes
Liberty Instrumental Music Association (LHSGB&OPC)
General Membership Meeting
April 10, 2018
The meeting was called to order at 7:40 p.m.
Cheryl Mathus from Kids First presented details of a potential fundraiser selling cheesecake and other frozen items.
Jodi Johnson indicated a correction in the March minutes which indicated that the nominations for officers were closed, citing the bylaws which allows nominations to be made on the floor at the April meeting. Jason Applegate made a motion to amend the minutes as such. The motion for the correction was unanimously carried.
New Business
Meg Evans Gartley thanked all who volunteered for the band concert and referred to a Sign Up Genius for volunteer needs for the orchestra pops concert including preparation of birch beer and pretzels for serving and the loan of card tables. Card tables may be dropped off on Thursday, May 3 in the gym.
The Senior Dinner will be held on May 14 at 5:30 p.m. at the Hampton Winds. Invitations with a meal response will be sent out.
Meg clarified the concern over a printed letter with the organization’s EIN number: the number assigned is for the registered name of the organization (Liberty Instrumental Music Association) upon incorporation. We cannot use that number until the organization is incorporated under that name and in the past the school’s number was used. The executive board is exploring forming a committee to pursue incorporation using an organization as an advisor.
It was affirmed by Tina Piscatella and Allen Frank that we are not required to sell Coca Cola products at concerts.
Officer Reports
Meg presented the vice president report indicating quota is up to date including fair share payments and Gertrude Hawk and hoagie sales. She gave the order and delivery dates for the ongoing fundraisers: Matey’s Pizza, flowers pierogies, and hoagies. She explained that no fundraising is done in the summer to facilitate the rollover of the data base for the new fiscal year. There were no questions about the treasurers report distributed at the beginning of the meeting.
Director Reports
Kevin Long summarized the upcoming events:
- May 3 – Pipers at Special Olympics; Orchestra Pops Concert dress rehearsal 6:00 to 9:00
- May 4 – Orchestra Pops Concert at 8:00 p.m.
- May 5 – Four pipers at the Piano Guys concert at the State Theatre
- May 6 – First Company and Jazz Band concert
- May 10 – Vocal Pops concert
- May 14 – Senior Dinner
- May 24 – Band meeting with incoming members (to be rescheduled to avoid conflict with Freddie Awards)
Allen Frank explained that the elections for student officers for the band and orchestra are underway and would be completed by the band meeting with the new members.
He reminded parents that the AP Music Theory exam would be on April 14 at 8:00 a.m. and he advised any students who are involved in music to skip the Theory I class and take the AP Music Theory class.
Officer Nominations
As per the clarification of the bylaws, the chair opened nomination from the floor. Brandon Edwards nominated Tracey Palermo for Assistant Treasurer. She accepted the nominations. As there were no more nominations, the nominations were closed.
The Nominating Committee presented the slate of officers:
- President – Jodie Johnson, Britt Reifinger
- Vice President – Meg Evans Gartley, Amy Haydt
- Treasurer – Jason Applegate
- Assistant Treasurer – Lynn Masters, Tracey Palermo
- Secretary – Julee Gluchowski, Lynne Zipprodt
The slate of officers and the bios for each will be sent in the electronic newsletter on Sunday, April 15. Elections will be held at the next meeting on May 8, 2018. Ballots will be counted by the Nominating Committee and verified by the treasurer, Eduardo Azzati.
Concern was expressed about the need for verification of the results by an independent party with members citing confusion about the nomination and election timetable. Meg explained the reason for considering moving the elections to April, but since it was not presented as a motion and voted upon, the procedures as stated in the bylaws was followed: April nominations and May election.
Motion
Lynne Zipprodt motioned to have an independent person who is not a band parent or faculty member associated with the music department at Liberty High School to be appointed by Kevin Long to verify the results of the board election. The vote was: 23 yes, 4 no, 2 abstained.
Concern was expressed that people were not feeling welcomed and invited in participating in band activities and that there needs to be more coordination with parent talents and committee needs.
A request was made to talk about committees and volunteer opportunities at the May meeting.
Submitted by: Bob Wascura
LHSGBOPC Meeting Minutes—Mar. 13, 2018
Meeting Minutes
Liberty Instrumental Music Association (LHSGB&OPC)
General Membership Meeting
March 13, 2018
The meeting was called to order at 7:39 p.m. A motion to approve the minutes of the February
13 meeting was made by Lynne Zipprodt, seconded by Michelle Hoysan, and unanimously
passed by the membership.
Officer and Committee Reports
Shawn Bobyak entertained question about the February balance statement which was made
available before the meeting. Rose Miravich reported that quota amounts were up to date.
Meg Evans Gartley reported that notices will be sent out to those whose fair share payments
for the current year are still outstanding. Jocelyn D’Amico reported that the nominations for
officers for the 2018-2019 year are closed, but not all have been confirmed. A complete list will
be included in the newsletter and posted on the website.
Directors Reports
Allen Frank shared that:
Chloe Wilcox and Vivian Wong will be representing Liberty at the Regional Orchestra Concert in Dallas Pennsylvania.
The WIZARD OF OZ pit rehearsals have started and that members are predominantly students.
The Pipers and half of First Company will be performing at the Sands Event Center for the Foundation for the Bethlehem Area School District dinner on Tuesday, March 20.
Letters are available with information about how those who are interested can attend the event. There will be an 8:00 a.m. rehearsal at the site on Tuesday morning and the evening call is at 5:00 p.m.
The Red Hot Chili Pipers concert is Thursday and Tye Fry has been working with students this week.
Band concert dress rehearsals will be on Monday, March 19 and Thursday, March 22 from 6:00 p.m. to 9:00 p.m. Call for the concerts will be 6:45 p.m.
New Business
In response to a question about tickets for volunteers, Meg explained that volunteers
receive concert tickets on the night for which they volunteer, with the exception of the door
openers who are required to work the entire concert. They receive tickets on the night they
do not volunteer. She explained that the lobby doors will open at 7:00 p.m. Seating will
begin at 7:00 for those with handicapped reservations and at 7:15 for general admission
tickets. She shared that there are still spots available on the Sign-Up Genius for the concert,
including door openers for Friday evening.
Meg confirmed that the orders for the pie sale are due on March 28 with pickup on April 14.
In response to a question she reported that the Senior Dinner is being planned and
invitations will go out to the seniors.
In response to a question about funds remaining in quota accounts, Meg explained that
only direct payments to a student’s quota account are refundable. A written request must
be received by May 15.
In response to a question about handicapped seating, Lynne Zipprodt explained that she will
send out confirmations for handicapped seating and parking.
Rose asked that gift baskets be brought in Thursday or Friday evenings.
In response to a question about the timetable for the Red Hot Chili Pipers concert, Allen
Frank confirmed that students will be carpooled to rehearsal in the morning, but would
need to be picked up by an adult at the end of the rehearsal at 3:00 p.m. They need to
return to the theatre at 5:00 p.m.
A parent shared that nurse Kathy Halkins’ mother died and that in the obituary was a
request for donations to be made to the Grenadier Band. Kathy Halkins has been the nurse
in charge during many of the band trips. Meg requested that Bob Wascura send a card to Kathy Halkins on behalf of the band.
Submitted by: Bob Wascura
LHSGBOPC Meeting Minutes—Feb. 13, 2018
Meeting Minutes
Liberty Instrumental Music Association (LHSGB&OPC)
General Membership Meeting
February 13, 2018
The meeting was called to order by Meg Evans Gartley at 7:38 p.m. Amy Burke’s motion to
approve the December 12, 2017 minutes was seconded by Robin Anthony and approved
unanimously by the membership.
New Business
Meg appealed for volunteers for the band concert to help with concession sales before the
concert and at intermission, handicapped seating, concert doors, and cleanup noting that there
will be information in the next newsletter and directed parents to sign up for jobs on the Sign-
Up Genius on the website. She explained that “concert doors” entails opening the doors for
performers at various spots in the concert precluding volunteers from seeing the concert the
same night. Concert door volunteers will receive a ticket for the other night. Bob Wascura
appealed for a cordless leaf blower to help with cleanup.
In response to a question about the Five Guys fundraiser, Tina Piscitello reported that Five Guys
is sending a check to the post office box and that she is working on a fundraiser at Moe’s. She
appealed for more sources for publicizing the fundraisers. Kevin Long said he will pursue in-
school sources such as the BASD newsletter, Mr. Bailey’s “shout outs”, and the sign in front of
the school. It was suggested to send information to the feeder schools to reach incoming band
members. She is planning a March fundraiser at Panera, but the restaurant requested a copy of
the form with the organization’s EIN number. Meg reported that in the past the number was
sufficient and she would look for the actual form.
Officer Reports
Rose Miravich reported that the student quota was up to date as of February 13.
The financial statements for January were made available before the meeting. Shawn Bobyak
entertained any questions of which there were none.
Directors Reports
Kevin Long reported the passing of long-time band friend and concert participant Dan Deysher
and read excerpts from the biography which was read at last year’s graduation ceremony
where Mr. Deysher was honored as a distinguished alumnus. Approximately 25 students will be
playing at the cemetery.
He reported that the results of the trip survey indicated all want a major trip and are willing to
travel anywhere. As a result the plan is for an overnight Tier 1 trip during the 2018-2019 school
year and a major Tier 3 trip during the 2019-2020 school year. Mr. Frank reminded parents that
a Tier 1 trip costs are up to $1,000 and Tier 3 trips range between $3,000 and $4,000. While
there is no destination in mind for the overnight trip, Mr. Long noted that in the past they were
the most common trip.
Mr. Long encouraged parents to attend the Red Hot Chili Pipers concert at the State Theatre on
Thursday, March 14 in which the Pipes and Drums will participate. Shelly Brown and the State
Theatre have been long-time supporters of the band, particularly with the annual Red Hot Chili
Pipers (RHCP) concert where they support a 4-day workshop costing up to $10,000 with the
RHCP also spending up to $6,000 of their own money. “We need to support the theatre, “ he
said. He also reported that drummer Tyler Fry would be giving instruction in the band room on
March 12, 13, and 14. He thanked the Jazz Band and A Cappella Singers for performing at the
Haiti Health Trust fundraiser which directly raised $34,000 with an additional $34,000 donated
by benefactors. The organization supports a hospital in Haiti.
Mr. Frank reported:
1. Band concert dress rehearsals will be on Monday and Thursday the week of the concert,
straying from the traditional Wednesday/Thursday rehearsals because of a band
commitment on Wednesday.
2. Band concert tickets are $10.00.
3. There will not be a Parade of Shamrocks this year.
4. Mica Azzati, Vivian Wong, and Chloe Wicox will be be auditioning for Regional Orchestra
5. Mica Azzati, Sarafina Schultheis, and Fernando Ramirez will be participating in the
upcoming Regional Band concert.
Meg reported:
1. Red Hot Chili Pipers ticket sales are being handled by Brit Reifinger and will be on sale
through Wednesday.
2. Band concert handicapped seating request are now live on-line.
3. Checks for band concert tickets should be made payable to “Liberty High School Band”
and not LHSGBOPC.
4. Nominations for officers for the 2018-2019 year can be made on the web site in 2
weeks. Job descriptions will be posted. Nominations will be announced at the March
meeting followed by elections at the April meeting.
5. Parents of incoming 9 th grade band members are not eligible for nomination.
In response to expressions of condolences to the Deysher family, Kevin Long and Allen Frank
said they would coordinate the collection of contributions and cards and make known the
arrangements to the band members.
The meeting was adjourned at 8:19 p.m.
Submitted by Bob Wascura
LHSGBOPC Meeting Minutes—Dec. 12, 2017
Meeting Minutes
Liberty Instrumental Music Association (LHSGB&OPC)
General Membership Meeting
December 12, 2017
The meeting was called to order at 7:33 p.m. Kathy Pelletiers made a motion to approve the minutes of the November 14, 2017 meeting. The motion was seconded by Michelle Hoysan and unanimously approved by the membership.
Officer Reports
Meg Evans Gartley reported that the quota amounts were up to date and include Gertrude Hawk, discount cards, pies, and poinsettia sales. She reminded parents that the fair share was deducted in October, but in some instances the incorrect amount was deducted because of errors in the data base, which she is in the process of correcting (e.g. orchestra-only student charged at the higher band rate). She summarized the upcoming fundraisers:
- Matey’s Pizza – orders due January 12, delivery January 27
- Hoagie orders due December 30
She apologized for the on-line clothing orders not being ready for pick up and hoped to have them by the holiday concerts this weekend. If not available they would be delivered.
Tina Piscitello offered to pursue opportunities for eat-out fundraisers such as KFC.
Eduardo Azzati reviewed the November balance sheet with the aid of an overhead display which included the purchase of the berets.
Directors’ Reports
Allen Frank thanked the band members who showed up for the pep band performance this evening and apologized for its cancellation. He reported that the PMEA District 10 band and orchestra auditions on December 2 at Parkland High School resulted in the selection of the following students:
District Band
- Flute – Mika Azzati, Chloe Wicox, Ester Rhee
- Trumpet – Nick Miravich, Grant Sedlock
- Clarinet – Sarafina Schultheis
- Trombone – Seth Bobyak
- Euphonium – Fernando Ramirez
District Orchestra
- Flute – Mika Azzati
- Violin – Vivian Wong, Chloe Wilcox
District Band begins January 3 in Easton with District Orchestra following in February in Fleetwood. He advised parents that there will be a basketball game on Friday in addition to the concert so parking will be at a premium.
Meg announced that following the regular January 9 general membership meeting there would be a pre-trip meeting, the location of which would be announced in the next newsletter on January 7.
Kevin Long explained that future trip possibilities would be reviewed based on the amounts parents would be willing and able to pay. He reported on the following instrumental activities:
- Stones vs. the Beatles – string quartet performed in the event at Symphony Hall receiving public acknowledgement for their performance
- Ongoing Jazz Band auditions
- Holiday Concert – Dress rehearsal on Thursday, December 14; performances on Friday, December 15 at 7:30 and Sunday, December 17 at 2:00
- Trombone quartet – will be recorded next week on Super 2 cable
- Brass ensembles – performing in the community on December 21 and December 22.
Meg asked parents to sign up for donations of food (pasta, salads, desserts, candy) for the combined band and orchestra holiday party on Sunday, December 17 and reminded them of the Tin Whistle Clinic on January 27.
In response to questions, Kevin estimated the holiday concert would be about 90 minutes and admsission is $5.00 and added that the trombone quartet would be performing outside before the concerts.
Meg added that Nikki Giannaras and Jocelyn D’Amico would be running the Bandstand in the lobby before each concert. Ruth Zettlemoyer reminded parents to send in the $10.00 dry cleaning charge for orchestra uniforms.
The meeting was adjourned at 7:59 p.m.
Submitted by Bob Wascura
LHSGBOPC Meeting Minutes—Nov. 14, 2017
Meeting Minutes
Liberty Instrumental Music Association (LHSGB&OPC)
General Membership Meeting
November 14, 2017
Meg Evans Gartley called the meeting to order at 7:41 p.m.
A motion by LeeAnn Lopez to approve the minutes of the September meeting was seconded by
Marcia Hein and unanimously approved by the membership. A motion by Heather Schaffer to
approved the minutes of the October meeting was seconded by Chris Evans Gartley and
unanimously approved by the membership.
Shawn Bobyak reviewed the handout of the October balance sheet and reported that students’
fair share was deducted from their accounts on October 10.
In response to a question, Meg reported that we have not yet heard from Moe’s regarding the
results of the fundraiser on October 11, but noted that this year it was a corporate rather than
store-based fundraiser so the response may be later.
Rose Miravich reported quota has been updated as of this past weekend and includes funds
from the hoagies, salsa, pies, and Gertrude Hawk fundraisers. She reported on the following
fundraisers:
? Discount cards for $10 are good until December 31, 2018
? Poinsettia and wreath sales are due by Saturday, November 18.
? Delivery of candles will be at next band parent meeting on December 12
? Hoagies will be made on December 9
In response to a question about the earlier delivery date of the poinsettias, Meg explained that
there was some concern about having the items early enough to decorate and December 9 was
not an option because of hoagie making, noting there is not enough room to do both, and the
chairperson availability was also a factor. Also in response to a question, she reported that
delivery of the on-line clothing sale items would be at the December 12 meeting.
Kevin Long thanked parents for their support at the Liberty/Freedom game and at the Steel
Stacks event. He reported a busy Veterans Day schedule with students performing at Miller
Heights, Hanover, and Buchanan elementary schools as well as at the Sands, St. Luke’s Hospital
and the Texas Roadhhouse. He reminded parents of the following dates:
? November 17 – small ensemble at the Mayor’s Tree lighting
? November 24 – full band at city tree lighting ceremony (report time 4:00
? December 14 – orchestra dress rehearsal for Holiday Concert
? December 15 – Holiday Concert (6:30 report time)
? December 17 – Holiday Concert (1:00 report time)
He reported that Jazz Band has begun rehearsals a few weeks ago and Trumpet Tuesday is an
on-going after-school workshop for all brass players.
Kevin Long addressed concerns about future trips. He explained that much of the decisions are
based on what we want to do and what families can afford. He added that anticipating gifts to
defray costs is tricky because we cannot count on the funding sources that have supported us in
the past. He noted that surveys requesting interest in a particular trip is often over 90%, but
actual participation is well below 90% which impacts costs and affordability. He proposed a
meeting in January or February to review possible destinations and added that a possible trip
next year would be part of that discussion.
In response to a question about destinations, he explained that the band’s size precludes its
participation in high school competitions. Regarding parades, while the Macy’s parade is more
difficult to apply for , the Philadelphia Thanksgiving parade is more accessible, but he is hesitant
about taking over another Thanksgiving for families. In response to a question about
possibilities in Canada given our Grenadier style, he said that can work for and against us and
noted the requirement for passports and the associated expense.
Allen Frank reported that First Company rehearsals will get back on a regular schedule and
noted the feasibility of future trips will not be impacted by whether the parent group has a
5013C status or not. Kevin urged parents to support the participation of a string quartet from
the orchestra in the Beatles vs. Stones show at Symphony Hall on November 30.
The meeting was adjourned at 8:26 p.m.
Submitted by Bob Wascura
LHSGBOPC Meeting Minutes—Oct. 10, 2017
Meg Evans Gartley called the meeting to order at 7:37 p.m. She informed the members that the
minutes for the September and October membership meetings will be available for review on-
line for approval at the November meeting.
Eduardo Azzati presented the balance sheet for September on an overhead projection. At the
November meeting he will provide updates of totals in the quota accounts and the general
fund.
In response to a question about Bandstand profits, Meg explained that a larger outlay of funds
was required this season to stock the Bandstand, but we are approaching a breakeven point
and she anticipates the venue to make a profit.
Eduardo reminded parents that when writing a check to be certain that the written and
numerical amounts on the check agree.
Rose Miravich reminded parents that student fair share is due today. She reviewed the
upcoming fundraisers:
? Moe’s – tomorrow evening (10/11) from 5:00 to 9:00. The band and orchestra receive
20% of sales; pep band will play
? Salsa Sale orders are due October 21
? Holiday Pie sale orders are due October 25
? Candles and citrus orders will commence this weekend.
Members reported instances of mums from the recent sale dying from the inability to hold
water due to the denseness of the roots and the soil composition. Meg said she would call the
supplier about the problem.
Mrs Zettlemoyer explained that when the $10 dry cleaning fee is paid for the orchestra
uniforms they will be put on the rack outside the uniform room for student pick up.
Kevin Long praised the 10 pipers and drummers for their performance at a recent event for
burn prevention and outlined upcoming events:
? First Company to Hershey on October 20 for the Pennsylvania School Board Association
meeting
? Runners World half Marathon on October 22
? Bethlehem Halloween Parade on October 29
Allen Frank explained that select juniors and seniors would join band members from Freedom
for the event in Hershey. The report time is 5:30 a.m. He did not anticipate that the students
would return in time for any classes that day. He announced that the deadline for registration
for auditions for the District Band and District Orchestra auditions is October 25. There is a
$7.00 fee if accepted.
He reminded parents that he and Mr. Long are available after school for lessons since pull-outs
for lessons in a block schedule is not feasible and thanked parents for supporting students in
band, sports, and other activities.
In response to questions, Kevin Long reported that jazz band rehearsals would start after
football season and he is still waiting for a report time for the Saucon Valley parade. He will
forward information about a feasible route to the starting point and parking options. Report
time for the Runners World pep band members is 7:30 a.m. with an 8:00 start. Uniforms are not
required.
Meg announced that Heather Schaffer and Kim Hoffner are the Liberty chairs of the
Liberty/Freedom pre-game combined band luncheon. They will need volunteers to set up,
serve and clean up, as well as people to donate water bottles and grab-and- go type backed
goods. Volunteers will need to report for set up at 9:45 for the 11:00 to 11:30 luncheon
followed by the 1:00 kickoff for the game. Contact information for Heather and Kim will be
included in this weekend’s electronic newsletter. Clearances are required for all volunteers for
the event.
The meeting was adjourned at 8:10 p.m.
Submitted by Bob Wascura