Liberty Instrumental Music Association (LHSGB&OPC)
General Membership Meeting
November 14, 2017
Meg Evans Gartley called the meeting to order at 7:41 p.m.
A motion by LeeAnn Lopez to approve the minutes of the September meeting was seconded by
Marcia Hein and unanimously approved by the membership. A motion by Heather Schaffer to
approved the minutes of the October meeting was seconded by Chris Evans Gartley and
unanimously approved by the membership.
Shawn Bobyak reviewed the handout of the October balance sheet and reported that students’
fair share was deducted from their accounts on October 10.
In response to a question, Meg reported that we have not yet heard from Moe’s regarding the
results of the fundraiser on October 11, but noted that this year it was a corporate rather than
store-based fundraiser so the response may be later.
Rose Miravich reported quota has been updated as of this past weekend and includes funds
from the hoagies, salsa, pies, and Gertrude Hawk fundraisers. She reported on the following
? Discount cards for $10 are good until December 31, 2018
? Poinsettia and wreath sales are due by Saturday, November 18.
? Delivery of candles will be at next band parent meeting on December 12
? Hoagies will be made on December 9
In response to a question about the earlier delivery date of the poinsettias, Meg explained that
there was some concern about having the items early enough to decorate and December 9 was
not an option because of hoagie making, noting there is not enough room to do both, and the
chairperson availability was also a factor. Also in response to a question, she reported that
delivery of the on-line clothing sale items would be at the December 12 meeting.
Kevin Long thanked parents for their support at the Liberty/Freedom game and at the Steel
Stacks event. He reported a busy Veterans Day schedule with students performing at Miller
Heights, Hanover, and Buchanan elementary schools as well as at the Sands, St. Luke’s Hospital
and the Texas Roadhhouse. He reminded parents of the following dates:
? November 17 – small ensemble at the Mayor’s Tree lighting
? November 24 – full band at city tree lighting ceremony (report time 4:00
? December 14 – orchestra dress rehearsal for Holiday Concert
? December 15 – Holiday Concert (6:30 report time)
? December 17 – Holiday Concert (1:00 report time)
He reported that Jazz Band has begun rehearsals a few weeks ago and Trumpet Tuesday is an
on-going after-school workshop for all brass players.
Kevin Long addressed concerns about future trips. He explained that much of the decisions are
based on what we want to do and what families can afford. He added that anticipating gifts to
defray costs is tricky because we cannot count on the funding sources that have supported us in
the past. He noted that surveys requesting interest in a particular trip is often over 90%, but
actual participation is well below 90% which impacts costs and affordability. He proposed a
meeting in January or February to review possible destinations and added that a possible trip
next year would be part of that discussion.
In response to a question about destinations, he explained that the band’s size precludes its
participation in high school competitions. Regarding parades, while the Macy’s parade is more
difficult to apply for , the Philadelphia Thanksgiving parade is more accessible, but he is hesitant
about taking over another Thanksgiving for families. In response to a question about
possibilities in Canada given our Grenadier style, he said that can work for and against us and
noted the requirement for passports and the associated expense.
Allen Frank reported that First Company rehearsals will get back on a regular schedule and
noted the feasibility of future trips will not be impacted by whether the parent group has a
5013C status or not. Kevin urged parents to support the participation of a string quartet from
the orchestra in the Beatles vs. Stones show at Symphony Hall on November 30.
The meeting was adjourned at 8:26 p.m.
Submitted by Bob Wascura