Meeting Minutes
Liberty Instrumental Music Association (LHSGB&OPC)
General Membership Meeting
April 10, 2018
The meeting was called to order at 7:40 p.m.
Cheryl Mathus from Kids First presented details of a potential fundraiser selling cheesecake and other frozen items.
Jodi Johnson indicated a correction in the March minutes which indicated that the nominations for officers were closed, citing the bylaws which allows nominations to be made on the floor at the April meeting. Jason Applegate made a motion to amend the minutes as such. The motion for the correction was unanimously carried.
New Business
Meg Evans Gartley thanked all who volunteered for the band concert and referred to a Sign Up Genius for volunteer needs for the orchestra pops concert including preparation of birch beer and pretzels for serving and the loan of card tables. Card tables may be dropped off on Thursday, May 3 in the gym.
The Senior Dinner will be held on May 14 at 5:30 p.m. at the Hampton Winds. Invitations with a meal response will be sent out.
Meg clarified the concern over a printed letter with the organization’s EIN number: the number assigned is for the registered name of the organization (Liberty Instrumental Music Association) upon incorporation. We cannot use that number until the organization is incorporated under that name and in the past the school’s number was used. The executive board is exploring forming a committee to pursue incorporation using an organization as an advisor.
It was affirmed by Tina Piscatella and Allen Frank that we are not required to sell Coca Cola products at concerts.
Officer Reports
Meg presented the vice president report indicating quota is up to date including fair share payments and Gertrude Hawk and hoagie sales. She gave the order and delivery dates for the ongoing fundraisers: Matey’s Pizza, flowers pierogies, and hoagies. She explained that no fundraising is done in the summer to facilitate the rollover of the data base for the new fiscal year. There were no questions about the treasurers report distributed at the beginning of the meeting.
Director Reports
Kevin Long summarized the upcoming events:
- May 3 – Pipers at Special Olympics; Orchestra Pops Concert dress rehearsal 6:00 to 9:00
- May 4 – Orchestra Pops Concert at 8:00 p.m.
- May 5 – Four pipers at the Piano Guys concert at the State Theatre
- May 6 – First Company and Jazz Band concert
- May 10 – Vocal Pops concert
- May 14 – Senior Dinner
- May 24 – Band meeting with incoming members (to be rescheduled to avoid conflict with Freddie Awards)
Allen Frank explained that the elections for student officers for the band and orchestra are underway and would be completed by the band meeting with the new members.
He reminded parents that the AP Music Theory exam would be on April 14 at 8:00 a.m. and he advised any students who are involved in music to skip the Theory I class and take the AP Music Theory class.
Officer Nominations
As per the clarification of the bylaws, the chair opened nomination from the floor. Brandon Edwards nominated Tracey Palermo for Assistant Treasurer. She accepted the nominations. As there were no more nominations, the nominations were closed.
The Nominating Committee presented the slate of officers:
- President – Jodie Johnson, Britt Reifinger
- Vice President – Meg Evans Gartley, Amy Haydt
- Treasurer – Jason Applegate
- Assistant Treasurer – Lynn Masters, Tracey Palermo
- Secretary – Julee Gluchowski, Lynne Zipprodt
The slate of officers and the bios for each will be sent in the electronic newsletter on Sunday, April 15. Elections will be held at the next meeting on May 8, 2018. Ballots will be counted by the Nominating Committee and verified by the treasurer, Eduardo Azzati.
Concern was expressed about the need for verification of the results by an independent party with members citing confusion about the nomination and election timetable. Meg explained the reason for considering moving the elections to April, but since it was not presented as a motion and voted upon, the procedures as stated in the bylaws was followed: April nominations and May election.
Motion
Lynne Zipprodt motioned to have an independent person who is not a band parent or faculty member associated with the music department at Liberty High School to be appointed by Kevin Long to verify the results of the board election. The vote was: 23 yes, 4 no, 2 abstained.
Concern was expressed that people were not feeling welcomed and invited in participating in band activities and that there needs to be more coordination with parent talents and committee needs.
A request was made to talk about committees and volunteer opportunities at the May meeting.
Submitted by: Bob Wascura