General Meeting 12-09-2025
Board members in attendance:
Directors: Allen Frank and Bill Lennox
Marilyn Kelly (President), Steph Cramer (VP Student Accounts), Teresa McNish (Treasurer), Michelle Miller (Secretary), and Art Oakes (VP Volunteers)
Board members in absent:
None
Approval of Minutes from 11-12-2025:
Marilyn called the meeting to order. She asked for approval on last month’s minutes. A motion to approve the minutes was made by Yi-Wen Lai. Second by Teresa McNish. Overall approval by the full organization. (Motion passed)
Marilyn pointed out we are through football season and coasting towards the finish line of London. She reminded everyone that students need to pay their Program Dues. Anyone planning on going to London needs to have their Program Dues paid.
Report from VP of Treasurer (Teresa):
- October’s financials (Monthly report 11/1 – 11/30):
- Starting balance: $89,308.30
- Ending balance: $92,341.87
- Income: $29,468.75
- Expenses: $26,435.18
- There are still some fundraisers from November that need to be deposited. They will show in next month’s financial report.
- Fraud
- The investigation has been started.
- The funds will not come back to us.
- Teresa has looked into the credit cards vs. debit cards but it is not as cut and dry since the credit would be run on the individuals.
- Teresa’s card is still closed and the $577 has been documented in bank fees along with any bounced checks from November.
- Approval of Treasurer’s Report
A motion to approve was made by Mike Calagna. Second by Annalisa Kelly-Cavotta. Overall approval by the full organization. (Motion passed)
- Marilyn thanked everyone for the success of the Dine to Donate at Apollo Grille. We raised $1250 through dinner checks and about $500 through the basket raffles. The bigger prizes are still open and will close Saturday evening with the drawing being on Sunday.
Report from VP of Student Accounts (Steph):
- All fundraisers are listed on our website: https://lhsgbopc.org/
- Double Good Popcorn is 12/11-12/15. This is a 4 day window. It starts at 7am (12/11) and ends at 7 am (12/15). The bag of popcorn is small but delicious. Students earn a 50% quota.
QUESTION: Should the online store be put in the student’s name or the parent’s name?
Student’s name.
- Lottery Calendars have brought in $1675 student quota and $1675 to general funds/winner payout. We will need to know the winnings payout to know what has been deposited into general funds.
- If you would like student funds to be used towards London:
- Steph will make an announcement on the 5th of the month.
- You will have from the 5th-10th to let Steph know if you would like student funds to go towards London.
- EOY funds can be refunded (for funds paid in) or rolled over to next year. More information will be provided towards the end of the year.
- As noted on page 4 of the Parent Handbook: Payment for all financial obligations must be made in full by the noted deadlines in order for the student/chaperone to participate in the trip/event. This can be found on our website https://lhsgbopc.org/
- London is a lot but Program Dues are a shared responsibility to support the organization
QUESTION: It looks like less than half are paying the program dues. What happens?
Last year personal phone calls, etc. took place the second half of the year to help set up payment plans where needed.. Teresa noted that the number in the budget from the last budget/treasurer did not take into account siblings or orchestra only.
- Upcoming fundraisers:
| Fundraiser | Contact | Sale Runs | Pick Up | ||
| Date | Time | Location | |||
| Lottery Calendars | Annalisa Kelly-Cavotta | Oct. 13 – Nov. 7 | NA | NA | NA |
| Keystone Farms Cheese | Bridget Hujsa | Oct. 3 – Nov. 21 | Dec. 17 | 5-6pm | LHS Cafeteria |
| My Boys Bakery – Biscotti | Julie Mixtacki | Nov. 3 – Nov. 30 | Dec. 17 | 5-6pm | LHS Cafeteria |
| Double Good Popcorn | Steph Cramer | Dec. 11 – Dec. 15 | Direct Ship Event Code: FSZAKZ | ||
| Matey’s Pizza | Diane Meehan | Jan. 1 – Jan. 11 | Jan. 24 | 10-10:30am | Science Lot |
| Bagels | Jen Roan | Jan. 11 – Jan. 30 | Feb. 12 | 5-6pm | LHS Cafeteria |
| Island Expressions Hoagies & Soups | Bridget Hujsa | Dec. 28 – Jan. 21 | Feb. 7 | TBD | Science Lot |
| Nothing Bundt Cakes | Mary Rose Wilson | Feb. 23 – Mar. 13 | Mar. 31 | TBD | LHS Cafeteria |
| Dine to Donate: Pat’s Pizza – December 17th all day | |||||
Report from VP of Volunteers (Art absent):
- None
- Michelle thanked everyone that signed up to donate cookies and their time at the upcoming Winter Concert.
- She also mentioned to be on the lookout for a signup for the HTCC Bingo on January 8th for raffle baskets and baked goods and volunteer opportunities.
Report from Directors:
- Mr. Frank
- Upcoming Concerts:
- Orchestra Winter Concert
Thursday, Dec. 11 – Dress Rehearsal
Friday, Dec. 12 at 7pm – Concert
Sunday, Dec. 14 at 2pm – Concert - A small group will be caroling next week,
- Pipes and Drums: Sean Heely (World Class Celtic Fiddler) @ Zoellner
December 20th at 7:30 pm
Pipes & Drums in the lobby before concert
Pipes will be on stage for the finale.
Students go to concert for free
We will have a 50% off code for parents/friends/family in the weekly bulletin.
- Orchestra Winter Concert
- London Update
- Dan will send an email to all those registered for the trip.
- The email will have a recorded zoom geared mainly to those that are Tagalongs and have a deviation in the trip.
- He will also email a link to a registration page so you can redecorate your travel plans.
- Flights are currently coming in at $1250
- Keep checking the schedule. The Weekly Bulletin has the London Sunday Rehearsal Schedule posted.
- Saturday we had students spend the day at Parkland to audition for PMEA District 10 Band and Orchestra.
- Congratulations!
- PMEA District 10 Band
- Jaxson Dorsey – Clarinet
- Jay Rupnik – Trumpet
- Juan Monero – Horn
- Andrew Fortsch – Trombone
- PMEA District 10 Orchestra
- Hajin Chung – Cello
- Juan Monero – Horn
- Andrew Fortsch – Trombone
- Congratulations to the Gori Family! Malkum (8th grade, East Hills) ranked 3rd among all of the trumpets and will be going to District Band as an 8th grader.
- PMEA District 10 Band
- Congratulations!
- Slogan of the week: “Read it before you ask” – Remember to check the weekly bulletin (or ask a friend) before asking in the chat that goes out to hundreds.
- Upcoming Concerts:
QUESTION – Can meetings be recorded? We will try.
QUESTION – Will there be rehearsals between the end of the school year and the trip?
It will depend on when we need to ship our gear.
- We are playing the Memorial Day parade this year. No uniforms: shorts/band shirts
- Mr. Lennox
- Don’t buy instruments from Amazon.
New Business:
- None
A motion to close the meeting was made by Annalisa Kelly-Cavotta. Second by Teresa McNish. Overall approval by the full organization.