LHSGBOPC General Meeting Minutes, January 8, 2025

Treasurer’s Report 2025-01-31

Fundraising Report January 2025

General Meeting 01-08-2025

Board members in attendance:

Directors: Allen Frank and Bill Lennox

Jacqui Forsch(President), Steph Cramer (VP Student Accounts), Tracy Luisser (VP Volunteers), Becky Sullivan (Treasurer), and Michelle Miller (Secretary)

Board members in absent:

NONE

Approval of Minutes from 12-04-2024:

Jacqui called the meeting to order and asked for approval on last month’s minutes. Motion to approve was made by Annalisa Kelly-Cavotta. Second by Karin Fair. Overall approval by the full organization. (Motion passed).

Report from VP of Volunteers (Tracy):

NONE

Report from VP of Student Accounts (Steph):

December Fundraising Report
- Double Good Popcorn is new and completely online. Seller downloads an app (buyers do not have to download the app). Students get 50% of sales. The popcorn is popped fresh and has direct shipping.
Upcoming fundraisers:

Fundraiser	Contact	Cost	Quota	Orders due	Pick up
Dine to Donate: The Brick – January 15th, 3-10pm
Park Lane Jewelry	Kelly Strybuc	Cost varies per item (check website)	50% of order	January 29th	Direct ship
Winter Matey’s Pizza	Diane Cassell	$7.25/GF $9.25	$2	January 10th	Saturday, Feb. 1st LHS Sci Lot 10-10:30
Double Good Popcorn	Steph Cramer	Cost varies per item (check website)	50% of order	January 12th	Direct ship
Krispy Kreme	Bridget Carvajal			February 19th	Monday, Mar. 3rd LHS Sci Lot 5-6pm
Island Expressions	Bridget Hujsa			February 5th	TBD
Mr. Sticky’s Sticky Buns	Luke Roan			March	TBD
Springo Bingo	Art Oakes			March 30th	TBD

Report from VP of Treasurer (Becky):

November’s financials (Monthly report 12/1 – 12/31):
- Starting balance:$95,079.35
- Ending balance: $91,028.59
- Income: $26,673.65
- Expenses: $30,724.41
- Under fundraisers there is a category “Commingled Fundraisers”. This is when multiple fundraisers are written into one check. These will be put in the correct spots.
  Please write 1 check for each fundraiser.
- Expenses for Florida Trip 2025:
  $10,350 was withdrawn for the food gift cards. There was a $700 bank fee, but the bank ended up waiving their portion ($350) of the fee. The other $350 went to the card company.
  The $10,000 for the gift cards was fundraised funds. Instead of a check at the end, these funds will be given to students as a Visa gift card to use on the trip for the trip.
- “Bad Debt” – we do have some bad debt. This is from fundraisers. We are working through collecting it. Once it deposits, this category will 0 out and disappear.
- Checks – If checks are sitting in the bank uncashed, please email. The different chairs deliver the checks. If they are uncashed please email and we can work backwards.
- Audit will be after the trip.
Approval of Treasurer’s Report

Motion to approve was made by Sue Testa. Second by Annalisa Kelly-Cavotta. Overall approval by the full organization. (Motion passed)

Report from Directors:

Mr. Lennox
- NONE
Mr. Frank:
- 4 students will be attending District Orchestra at Parkland High School.
  There is currently a power outage. Keep a lookout for emails.
- Back from the New Year. Students were off for 16 days. Monday packed uniforms in boxes. We will be back to our routine after the trip (Jan. 27).
- Week of Jan. 27 orchestra and band will really get their 2nd semester started.
- Concerts early April
  Spring Concert is early April (19-20)

Jazz band started – M/T

Early morning sectionals
An official schedule will be put out.

We want to make sure we are giving all students what they need to prepare and grow and put on a quality program.

Red Hot Chilli Pipers (RHCP) will be here before we know it.
Students that participate are all pipers, drummers, and highland dancers. Brass may be invited that week.
We would love to pack the theater this year.
Tickets are live at LHSGBOPC for $30
REMINDERS:
- Luggage Drop Off
  Tomorrow is the luggage drop off. If there is an issue please reach out.The truck is leaving Friday morning. It will be in the gym lobby. Tables will be set up so students can be checked in. Each student will have a color coded luggage tag.
- All uniforms for the band are packed. Black shoes might be packed in suitcases if in orchestra/choir.
- Temperatures are mid 50’s -60’s ? It’s a sweatshirt kind of trip.
- Orchestra should wear the trip shirt and black pants on Friday.
- The Blue shirt should be worn under the uniform.

QUESTION: Will there be a place for orchestra/choir to change after the workshop?
Yes.The truck will be backstage, so they can drop their black shoes/bags on the truck.

For Disney, they will get dressed backstage at Disney.
The Universal Workshop will be at 12:30 on Friday. Kids will go backstage around noon. It will go until around 3pm.
Paperwork will be sent out with an itinerary.
Students that take medication that will be given by Nurse Rita bring tomorrow at Luggage drop off.
Orchestra instruments come to the luggage drop off. Band instruments will be loaded on Friday.
Truck should be getting back on Tuesday. Watch the BandApp for when it is back.

New Business:

Gertrude Hawk Coordinator:

- We will need a new Gertrude Hawk Coordinator for next year.
Springo Bingo
- If you want to buy purses for Springo, Coach is having a huge sale.

A motion to close the meeting was made by Sue Testa. Second by Becky Sullivan. Overall approval by the full organization.